5 Departments That Benefit the Most from Digital Signatures

In this digital age, everything is required to be more practical, flexible and efficient, including documents and workflows in various departments. Companies generally consist of several departments. Departments that are generally located in a company include sales & marketing, Human Resources Department (HRD), purchasing, production, accounting, Information & Technology (IT), General Affairs (GA), and so on. Each department has different tasks and functions. Departmental divisions can also provide certain benefits, such as clearer tasks and jobs held by each person, helping to achieve company targets and more specific responsibilities and authority for each department.

Implementing digitalization in various companies, especially using digital signatures, also benefits several departments. Create a digital signature so employees do not need to go to other departments to submit documents. In addition, digital signatures can also be used anywhere when the signatory is not available. The fast process can also save time and provide its own benefits. Some departments that benefit from digital signatures are:

• Finance Department
  This department can benefit from digital signatures. In the finance department, signatures are needed, such as when doing digital bookkeeping or creating financial reports. Digital signatures will be very convenient because they can be done more quickly.
  
  
• Human Resources Department
  The recruitment process can be helped faster with digital signatures, such as for new employee onboarding signatures. New employees can also view documents such as contracts or employment agreements in one electronic document that has been signed.
  
  
• Procurement
  Approval for purchase requests and purchase orders in the procurement department can be signed easily and quickly using digital signatures.
  
  
• Freelance
  Freelancers also benefit from digital signatures. In freelance work, the convenience of digital signatures can be used to sign various client documents or invoices.
  
  
• Legal Department
  The legal department or officer manages legal issues internally or externally and protects a company to avoid legal problems. This profession is usually found in several companies to regulate company legality and licenses. The legal department does not need to go directly to the official signatory and can use a digital signature. In addition, based on the Ministry of Communication and Information rules, creating a digital signature must use the services of a trusted Certificate Authority (CA). That way, digital signatures made through trusted CAs are certified and recognized by Indonesian law.

VIDA is one of the Certificate Authorities (CA)  recognized under the Ministry of Communication and Information. VIDA is trusted and certified to issue Digital Certification to create digital signatures. Digital Certificates contain electronic signatures and also the identity of the parties in digital transactions. In addition, VIDA applies the ISO 27001 international standard for Security Management Systems, thus safeguarding the identity of its users. Our digital signature is easy to use, time-saving, and safe because VIDA is licensed under the Ministry of Communication and Information.