Business and administrative activities require meterai for document legalization. Meterai are essential items that not everyone or every company has adequate stock for every need. Thus, electronic meterai or e-Meterai emerged as a solution. A valid e-stamp does not come in the form of a stamp printed alongside documents. E-Meterai that can be purchased and used digitally have been officially issued since 2021. Why is the urgency of using e-Meterai increasingly pressing? Let's discuss!
1. Digital Document Archiving
If documents are already created digitally, why bother printing them just to affix a stamp? Switching to the use of e-Meterai means being consistent with the digitization of the entire document process. After documents have e-Meterai and digital signatures, the documents can be stored in digital storage such as Google Drive or other clouds. This makes document archiving and retrieval easier and reduces physical storage space.
2.Ease of Access and Distribution
Unlike physical meterai that can run out of stock, e-Meterai can be accessed and used from anywhere at any time, as long as there is internet access. For users with high mobility or located far from the location of physical stamp purchase, e-Meterai are very helpful in terms of convenience and speed. Document processing can be done without exhausting effort, and productivity can be achieved without excessive mental burden.
3. Ease of Monitoring and Auditing
E-Meterai, accessible alongside digital signatures, are equipped with security features to prevent document forgery. In the VIDA App, the placement of e-Meterai and digital signatures can be tracked historically in the Audit Log feature. The aspects tracked include signing identities and signing times. This is very beneficial for companies that require audit recording for important documents.
4. Simplification of Administrative Processes
Often in administrative processes, follow-up is the most tiresome aspect. When time and energy could be used for other tasks, we are instead consumed with document follow-ups simply because the other party has not signed due to the absence of a stamp. E-Meterai have proven to simplify administrative processes. This is very useful for involved parties, ensuring no emotional friction due to delays in the administrative process.
5. Preparing for a Digital Future
When the global situation has adapted to digital, don't let our company remain trapped in manual ways of working. Companies adapt to technology not for show, but to compete in terms of productivity, profitability, customer experience, and employee satisfaction. There have been many cases of companies failing because they did not maximize technology adoption. Starting from the simplest, such as digitalizing administration with e-Meterai, companies will have a good starting point towards a digital future.
How to Purchase E-Meterai on the VIDA App
The VIDA App provides e-Meterai accessible through the application or website. Here's how to purchase and use e-Meterai on the VIDA App.
Purchasing:
- Make sure you have downloaded and registered with the VIDA App
- Open the side menu, go to "Settings," and select "Billing Management"
- You will find the "E-Stamp Balance" menu and the "+ top-up" button
- Select "+ top-up" to purchase e-Meterai. You will be directed to the payment page.
Usage:
- After uploading documents either through the document scan feature or uploading documents, open the document
- Select the "+" icon to add e-Meterai and then adjust the position of the e-stamp on the document.
Easy, right? Download the VIDA App now and get free e-Meterai for new users.