e-Meterai: A Secure Solution for Legalizing Digital Documents

e-Meterai or electronic stamp duty is a solution designed to keep up with the rapid growth of electronic transactions, offering a faster, easier, and legally recognized system.

Since the enactment of Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law), electronic documents have been legally recognized and hold the same legal weight as physical documents—provided they meet requirements such as data authenticity and document integrity.

Additionally, Law No. 10 of 2020 on Stamp Duty introduced e-Meterai as an electronic stamp format for digital documents. This innovation supports the growth of digital transactions and ensures their legal protection in Indonesia.

As a result, the demand for e-Meterai is increasing across industries. For legal teams, e-Meterai is crucial for ensuring the legality of various digital documents, including employment contracts, MoUs, and power of attorney letters.

Although officially implemented, many people are still unsure about what documents require e-Meterai, especially in legal teams. Let's dive into the details below!

Examples of Documents with e-Meterai for Legal Teams

With the advancement of technology, e-Meterai is now commonly used for various documents. Besides simplifying document management, e-Meterai also ensures legal protection for digital transactions. From business agreements to freelance contracts, e-Meterai streamlines the process while maintaining legal security.

Here are some common documents that require e-Meterai in legal teams:

1. Legal Agreement Documents for Startups

• Franchise Agreement
  This document outlines the partnership between the franchisor and franchisee, including rights, obligations, and profit-sharing. e-Meterai ensures its legality and prevents fraud.
  
  
• Financing Agreement
  Used to document financing agreements between lenders and borrowers. Applying e-Meterai guarantees the document’s legal validity, especially in digital transactions.
  
  
• Shareholder Agreement
  In company share management, this agreement serves as a legal foundation for shareholders’ rights and responsibilities. e-Meterai adds legal certainty to these crucial documents.

2. e-Meterai in the Creative, Legal, and Freelance Industries

• Freelance Work Contracts
  Freelancers need clear contracts to protect their rights. With e-Meterai, contracts can be signed anytime, anywhere, ensuring both parties' commitment.
  
  
• Job Completion Statement
  This document confirms project completion and is often signed along with a digital signature. Using e-Meterai guarantees authenticity and prevents forgery.

3. Digital Power of Attorney with e-Meterai

• Power of Attorney for Business Agreement Signing
  Legal teams frequently prepare power of attorney letters for representatives signing contracts. e-Meterai ensures these documents are legally binding in digital transactions.
  
  
• Power of Attorney for Legal Proceedings or Online Dispute Resolution
  For online dispute resolution, a power of attorney legalized with e-Meterai becomes a strong legal proof of authority.

Common Mistakes When Using e-Meterai

Although e-Meterai is designed to simplify document legalization, some common mistakes can impact the document’s validity and even cause legal risks.

1. Using a Wet Signature with e-Meterai

There are no strict regulations against wet signatures, but they do not provide security guarantees when combined with e-Meterai.

2. Placing e-Meterai on an Invalid Page

One of the most common mistakes is placing e-Meterai on an unrelated page. e-Meterai must be placed on a page containing signatures, declarations, or critical document information. If misplaced, the document may be deemed invalid.

3. Purchasing e-Meterai from Unverified Sources

e-Meterai cannot be self-generated or printed for physical use. It must be obtained only from authorized sources such as VIDA. Purchasing e-Meterai from unofficial sellers may result in fraudulent or invalid stamp duty that is not legally recognized.

4. Modifying the Document After Applying e-Meterai

Once e-Meterai is affixed, any changes to the document can cause the stamp to become unreadable or disappear.

5. Reusing e-Meterai on Multiple Documents

e-Meterai is a one-time-use legal instrument. Reusing an e-Meterai—whether intentionally or accidentally—renders the document invalid.

How to Apply e-Meterai with VIDA

As a trusted digital solutions provider, VIDA offers a secure, easy, and legally recognized e-Meterai service that complies with Indonesian regulations. VIDA ensures your digital documents remain protected and legally valid.

Here’s how to apply e-Meterai through VIDA:

• Applying e-Meterai on VIDA Web

 1. Upload the document.
 2. Under 'Contents,' select e-Meterai.
 3. Purchase if you don’t have an e-Meterai yet.
 4. Select e-Meterai type and document category.
 5. Position the e-Meterai next to the signature.
 6. Select ‘Add Recipient’ and send the document.

• Applying e-Meterai on VIDA App

1. After uploading the document, tap the pen/signature icon.
2. Tap the plus button to add e-Meterai.
3. Select the document type, then confirm.
4. Tap Send.

Simplify Legal Compliance with VIDA e-Meterai

e-Meterai is an innovative solution that ensures the legality of various electronic documents. For legal teams handling crucial contracts, e-Meterai improves efficiency while maintaining strong legal protection.

With VIDA Sign, applying e-Meterai is now easier, safer, and legally compliant!