Signing on a stamped document is one way to provide legal validity to important documents. The purpose of a signature on stamp duty is to ensure that the document is legally recognized.
Documents that typically require a stamp duty include contracts, business agreements, and personal legal documents.
But how do you properly sign a document on stamp duty? What are the benefits of affixing a stamp duty? Here’s a comprehensive guide.
In Indonesia, the use of stamp duty serves as official authentication in accordance with legal regulations. Signing on stamp duty involves placing a signature that crosses both the stamp duty and part of the document.
By affixing a stamp duty, the document gains stronger legal standing and can be used as evidence in court proceedings.
Some of the most common documents requiring a signature on stamp duty include:
Follow these steps to ensure proper document signing with a stamp duty:
Make sure to use a stamp duty with the appropriate value. In Indonesia, stamp duty is typically required for documents involving transactions over IDR 5 million.
Affix the stamp duty in the designated area of the document, usually on the last page or near the signature section. Ensure that the stamp is neatly attached and not folded.
Your signature must overlap both the stamp duty and the document. This prevents the stamp from being transferred to another document. A properly signed stamp duty will have part of the signature visible on the stamp and the rest on the paper.
Once signed, store the original document securely. This ensures it remains valid and can be used as legal proof if needed in a dispute.
To clarify, here are some examples of proper signature placement on stamp duty:
An employment contract outlines the rights, duties, and responsibilities of both the employer and the employee. A proper signature on stamp duty is typically placed on the last page.
Both parties should sign across the stamp duty and document to ensure its validity. If multiple parties are involved, each must sign in a designated area where the stamp is affixed according to legal regulations.
A declaration letter is used to state facts, commitments, or guarantees by an individual or entity. These documents often require a stamp duty to carry legal weight, especially for official or legal proceedings.
Like employment contracts, a signature on a declaration must overlap the stamp duty and document to prevent reuse. Including the signer's full name and date around the signature area strengthens its authenticity.
Documents related to financial transactions—such as debt acknowledgments, loan agreements, or high-value payment receipts—often require a signature on stamp duty for legal validity. This ensures both parties’ rights are protected in case of disputes.
If the document consists of multiple pages, all parties must sign on the last page containing the main transaction details.
Before signing, always verify that all necessary information is complete and correct.
In the digital era, signatures no longer need to be done manually—including stamp duties. The Indonesian government has introduced e-Stamp Duty, a digital version of stamp duty that enables more efficient and legally valid document processing.
VIDA Sign offers a comprehensive solution for digital signatures and e-Stamp Duty. These security features can be applied in just a few simple steps, and users can immediately send documents to relevant parties.
VIDA Sign provides a secure and convenient digital signature solution that protects documents from forgery. To sign digitally, users must authenticate their identity, ensuring that the signer’s identity is verifiable. Additionally, the timestamp of the signature is recorded in VIDA’s Audit Log feature.
Signing on stamp duty—whether manually or digitally—is essential for ensuring document legality. However, with technological advancements, e-Stamp Duty has become a more practical and secure solution for meeting modern signature needs.