When talking about digital signatures, one key benefit is boosting productivity and saving time. Since digital signatures can be embedded directly in electronic documents, they eliminate the need for printing, in-person meetings, and physical document handling.
But did you know that digital signatures also play a crucial role in preventing document forgery?
VIDA and Privy digital signatures offer both convenience and security for verifying documents online. In this article, we will explore how to apply a digital signature, the different types of electronic signatures, and the differences between e-sign and digital sign on the VIDA platform.
Types of Electronic Signatures
Both VIDA and Privy digital signatures provide convenience, but not all electronic signatures are the same. Let’s take a look at the differences!
1. Certified Electronic Signature (Digital Signature)
A digital signature includes an Electronic Certificate issued by an accredited Certification Authority (CA), such as VIDA and Privy.
This type of signature uses encryption technology, ensuring that documents cannot be altered after signing. Only a Certification Authority (CA) can issue a valid digital signature.
Best for: Important documents like business contracts, high-value agreements, and legal documents.
2. Non-Certified Electronic Signature
A non-certified electronic signature does not include an electronic certificate, meaning there is no identity verification or security assurance. Essentially, it is like taking a picture of a handwritten signature and placing it on an electronic document—without encryption, making it highly vulnerable to forgery.
However, a non-certified electronic signature is more flexible and easy to use, making it ideal for simple documents such as internal company paperwork.
How to Apply a Digital Signature
Both VIDA and Privy digital signatures are designed to simplify document verification. Here’s how to sign a document on these platforms:
1. Choose a Digital Signature Platform
Make sure your chosen platform is accredited by the Ministry of Communications and Informatics (Kominfo) as a Certification Authority (CA), such as VIDA and Privy digital signatures.
2. Upload Your Electronic Document
Log into your account and upload the document you need to sign. The most commonly used format is PDF, but on VIDA, you can upload a wider variety of formats, including JPG.
3. Add Your Digital Signature
On platforms like VIDA, you can choose between certified digital signatures (with an electronic certificate) or basic electronic signatures—allowing more flexibility based on your needs.
4. Save and Share Your Document
Once signed, you can download the document or share it directly with relevant parties. The process only takes a few minutes, making it highly efficient.
Protect Documents from Forgery with a Digital Signature
Now that you know the two types of electronic signatures, let’s explore how VIDA Sign offers better protection compared to Privy digital signatures (Privy digital signature). Unlike e-sign, Digital Sign provides advanced security. Here’s why:
1. Public Key Infrastructure (PKI) Technology
VIDA’s Digital Sign uses a PKI system, which relies on two cryptographic keys:
- A private key for signing the document.
A public key for verifying the signature.
This system ensures that a signature can only be verified by its corresponding key, making forgery impossible.
2. Verified Electronic Certificates
Every VIDA digital signature is issued with a verified electronic certificate by VIDA, an official Certification Authority (CA). This certificate legally links the signer’s identity to the digital signature and can be fully verified.
3. Document Modification Alerts
If a document is modified after signing, VIDA’s system immediately detects changes and notifies users, ensuring document integrity is maintained.
4. Transparent Audit Trails
VIDA keeps a detailed audit log for every digital signature, recording information such as:
Timestamp of signing
Identity of the signer
This audit trail can be used as legal proof in case of disputes.
5. Multi-Factor Authentication (MFA)
Before signing, VIDA enhances security by requiring multi-factor authentication, such as: Biometric verification and one-time passcodes (OTP)This ensures that only the authorized signer can access and sign the document.
VIDA and Privy digital signatures are leading platforms for electronic signatures in Indonesia. However, for higher security and greater flexibility, VIDA Sign offers a more complete solution.
With e-Sign for general documents and Digital Sign for critical documents, VIDA ensures that all your digital signing needs are secure, legally valid, and fraud-proof.
Manage your documents securely with VIDA Sign today!
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