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Aug 29, 2023

7 Commonly Used Formal Letters by Employees

These letters have their respective functions and roles in formal communication between employees and the company. Download the letter samples for FREE!

In the professional world, employees frequently encounter various types of formal letters. Each letter serves a distinct role in proper communication between employees and the company. Here are seven examples of the most frequently used formal letters by employees, including free template samples:

  • Job Application Letter:

This letter is submitted by individuals applying for a job in a company. It typically contains personal information, educational background, work experience, and reasons for wanting to join the particular company. It serves as the initial communication between the applicant and the organization.

DOWNLOAD THE FREE JOB APPLICATION LETTER HERE (Bahasa ver)

  • Leave Request Letter:

Employees needing to take a leave, whether annual, medical or any other kind, need to submit this letter. It explains the reason for leave, its duration, and other relevant details to ensure work continuity during the employee's absence.

DOWNLOAD THE FREE LEAVE REQUEST LETTER HERE (Bahasa ver)

  • Resignation Letter:

When employees decide to end their tenure with a company, they must submit a resignation letter. This letter typically states the reason for resigning and the effective date. This helps companies prepare for any necessary transitions or adjustments.

DOWNLOAD THE FREE RESIGNATION LETTER HERE (Bahasa ver)

  • Work Reference Letter:

After ending an association with a company, an individual might need a work reference letter for a new job application or other purposes. Typically issued by a direct supervisor or HR department, this letter provides insights into the employee's performance, behavior, and responsibilities during their tenure.

DOWNLOAD THE FREE WORK REFERENCE LETTER HERE (Bahasa ver)

  • Employment Verification Letter:

Companies issue this to confirm that an individual is or was employed there. It's often needed for administrative tasks such as loan applications, visas, or other requirements.

DOWNLOAD THE FREE EMPLOYMENT VERIFICATION LETTER HERE (Bahasa ver)

  • Official Business Letter:

Used for formal internal communication. This could include work instructions, reports, notifications, or other information related to company activities.

DOWNLOAD THE FREE OFFICIAL BUSINESS LETTER HERE (Bahasa ver)

  • Salary Collection Authorization Letter:

Sometimes, employees might need help collecting their salaries directly. In such cases, they can authorize someone else to collect it on their behalf. This letter will mention the authorized person's name, the reason for authorization, and the salary collection period.

DOWNLOAD THE FREE AUTHORIZATION LETTER HERE (Bahasa ver)

 

The Role of Digital Signatures in Streamlining Formal Letter Processes

Digital signatures have revolutionized modern communication and administration. With technological advancements, their application is growing, including in submitting and signing formal work letters. Here are some roles for digital signatures in simplifying this process:

  • Speedy Process: Sign documents anytime, anywhere, without face-to-face meetings.
  • Cost Savings: Eliminate printing, delivery, or physical storage costs. Store all documents digitally, saving both costs and storage space.
  • Authentication and  Security: Digital signatures often come with certification and encryption, ensuring the signed documents are authentic and remain unaltered post-signing.
  • Operational Cost Reduction: Companies save on associated operational costs by reducing the need for physical documents and manual processes.
  • Legal Compliance: In many countries, digital signatures are legally recognized and hold the same legal weight as traditional signatures.

In the context of formal work letters, digital signatures streamline the process and offer added security, compliance, and efficiency benefits. Don't wait; download the formal letter templates you need here!





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