Have you ever been confused by the term stamped statement letter? Essentially, it is an official document containing a declaration or acknowledgment from an individual or entity, with a stamp attached to strengthen its legal validity.
The presence of a stamp in this document is essential—not only to ensure compliance with regulations but also to provide legal protection for all involved parties.
According to Law No. 10 of 2020, a stamp duty is a tax applied to documents with a specific value, which is Rp10,000. There are two types of stamp duties:
- Physical stamp for printed documents
- E-stamp (e-Meterai) for digital documents
Both are officially recognized if used in accordance with applicable regulations.
This article will help you understand the benefits of stamp duty, examples of stamped statement letters, and proper usage guidelines to ensure your official documents meet legal requirements.
Benefits of Stamp Duty on Statement Letters
A stamp is not just an accessory on a document. Its presence adds credibility and serves the following purposes:
1. Legal Validity
A stamped document is legally recognized and can serve as evidence in court. For example, in a legal dispute, a stamped document can protect the rights of the involved parties.
2. Increased Trust
A stamp signifies commitment from the involved party. This can enhance trust in business and professional relationships.
3. Compliance with Regulations
Using a stamp ensures that the document adheres to Indonesian regulations, which is crucial for financial transactions or legally binding agreements.
4. Protection of Rights and Obligations
A stamped document clearly defines legal obligations and protections for all involved parties, ensuring fair resolution in case of disputes.
Which Documents Require Stamp Duty?
Not all documents require a stamp. Here’s a guide:
1. Documents That Do NOT Require Stamp Duty
Administrative or informal documents do not need a stamp, such as:
- Leave request letters
- Apology letters in school or work settings (without legal consequences)
Since these documents serve internal or personal purposes, they do not require stamp duty validation.
2. Documents That REQUIRE Stamp Duty
Documents with legal or financial implications must be stamped. Here are common examples of stamped statement letters:
- Personal Use: Debt acknowledgment statements, ensuring a legally binding loan agreement.
- Business: Work responsibility statements, commonly used for contracts and projects.
- Legal Matters: Declarations of non-involvement in criminal activities, often required for job applications in certain institutions.
Under Law No. 10 of 2020, documents that must be stamped include:
✔ Agreements, declarations, or similar legal documents
✔ Notarial deeds and their copies
✔ Land deed official documents
✔ Financial transaction documents exceeding Rp5,000,000
✔ Auction documents, including official excerpts and records
✔ Securities-related transactions and contracts
If your document is related to financial or legal transactions, stamp duty is mandatory.
Proper Usage of Stamp Duty
Incorrect placement of a stamp can invalidate the document’s legality. To avoid mistakes, follow these guidelines:
1. Correct Stamp Placement
A stamp must be partially covered by a signature to be considered legally valid.
2. Placement on the Main Page
The stamp should be affixed on the same page as the main statement and signature.
3. Signature Overlapping the Stamp
If multiple signatures are required, each signature must have a separate stamp.
4. Stamp Condition
Ensure the stamp is intact, untorn, and not damaged—otherwise, it may be deemed invalid.
E-Meterai: The Digital Stamp Solution
E-Meterai is becoming the preferred choice due to its convenience and security, especially for online declarations.
1. Enhanced Security
E-Meterai uses encryption technology, making it harder to forge. This is crucial for high-value transactions.
2. Quick & Convenient Process
No need for physical stamps or printing—e-Meterai allows online stamping within minutes.
3. Easier Document Management
With VIDA’s digital signature and e-Meterai, managing documents is effortless. Your documents remain secure and legally binding.
Conclusion
Stamp duty plays a crucial role in ensuring document legality. With e-Meterai, the process is simpler, faster, and more secure, eliminating risks of lost physical documents or administrative errors.
Start using VIDA Sign today and experience the ease of secure, legally valid e-Meterai!
.png)
