Skip to content
legal letters templates

Jan 12, 2024

10 Examples of Official Letters Frequently Used by the Finance Department

In the digital era, the use of technology such as VIDA Sign in official correspondence communication and signature processes can enhance efficiency and reduce bureaucracy. With this technology, companies can be better prepared to face financial challenges and improve their performance in managing finances effectively.

10 Examples of Official Letters Frequently Used by the Finance Department

The finance department plays a crucial role in managing a company's finances, including payments, financial reporting, and communication with external parties. In performing its duties, official correspondence serves as an important communication tool. With the advancement of technology, the use of applications like VIDA Sign is becoming increasingly common to enhance security and efficiency in communication and signature processes.

Official correspondence within the finance department is an integral part of the financial administration process of a company. Here are 10 examples of official correspondences most commonly used by finance departments:

  • Payment Request Letter

Used to request payment from specific parties, such as clients or business partners. It can take the form of an invoice or payment letter.
  • Invoice Notification Letter

Sent by the finance department to customers or clients with outstanding payment dues. Its purpose is to remind and request payment for overdue invoices.

  • Late Payment Warning Letter

If there is a delay in payment from a particular party, this letter is sent to remind and encourage timely payment.

  • Loan Approval Letter

Required to obtain approval from the finance department when the company applies for a loan.

  • Expense Claim Notification Letter

Used to inform the finance department about expenses to be incurred by employees and reimbursed by the company.

  • Fund Transfer Notification Letter

Necessary when the company performs fund transfers between accounts or banks, to track and record such transactions.

  • Payment Confirmation Letter

Sent to the party making the payment as proof of fund receipt.

  • Tariff Change Notification Letter

Used to inform customers about changes in tariffs or service fees.

  • Funds Disbursement Approval Letter

Required to obtain approval from the authorized party before making specific fund disbursements.

  • Financial Report Adjustment Letter

Used to inform relevant parties about errors or changes in financial reports.

In the digital era, the use of technology such as VIDA Sign in official correspondence communication and signature processes can enhance efficiency and reduce bureaucracy. With this technology, companies can be better prepared to face financial challenges and improve their performance in managing finances effectively.

VIDA - Verified Identity for All. VIDA provides a trusted digital identity platform.

Latest Articles

HR Support: Skills, Salary, and Career Path to Grow
digital signature

HR Support: Skills, Salary, and Career Path to Grow

An HR Admin is one of the key roles within a company. Learn about their responsibilities, career path, salary range, and tips to manage HR ...

August 16, 2025

How to Be a Trusted Event Organizer
document scan

How to Be a Trusted Event Organizer

An EO is an event organizer that plans, manages, and executes events. Learn their role and practical tips to become an Event Organizer trus...

August 15, 2025

10 Proven Ways to Become a High-Income Freelancer
digital signature

10 Proven Ways to Become a High-Income Freelancer

Discover practical tips to start a successful freelance career and earn big fees. From choosing the right jobs and building a portfolio to ...

August 13, 2025