Enhance Business Efficiency with Digital Signatures

Nearly all document-related tasks can be performed digitally, from creation, archiving, sending, to signing documents. This digitalization process benefits not only large companies but also Small and Medium Enterprises (SMEs).

Many SMEs still rely on manual signatures in their business processes. Digital signatures have become the most well-known digital identity solution in Indonesia, surpassing biometric identity verification and other solutions. Unfortunately, many still believe that digital signatures can be created on any platform.

Here are some important points about digital signatures:

1. Electronic Signatures and Digital Signatures are Different

Digital signatures are actually another name for Certified Electronic Signatures. They are more secure and strictly regulated, using encryption and digital certificates to ensure the authenticity and integrity of documents. Non-Certified Electronic Signatures, on the other hand, can be created anywhere digitally or online.

2. Digital Signatures Prevent Document Forgery

Before digitally signing on a PSrE application like VIDA, both sender and receiver must authenticate. VIDA uses biometric authentication with liveness detection to ensure the signer is truly present. This is one reason why digital signatures have the same validity as wet signatures since both require the signer's actual presence.

VIDA’s digital signature process ensures the signer's identity and maintains the document's integrity. Digital signatures use cryptographic hashes, acting like digital fingerprints, which change if the document is modified. Even minor changes like adding or removing a character will produce a completely different hash, making cryptographic hashes very effective in detecting document alterations.

3. Digital Signatures Can Be Verified for Authenticity

Documents signed digitally will include an Electronic Certificate issued by PSrE. This certificate contains information about the digital signature owner's identity, their public key, and other relevant information. Third parties wanting to verify a digital signature can do so at https://tte.kominfo.go.id/verifyPDF. This process ensures the digital signature genuinely comes from the legitimate owner and that the document has not been altered since it was signed.

For SMEs, understanding and adopting digital signatures is essential for enhancing operational efficiency and security. Digital signatures enable documents to be signed quickly and securely without the need for printing and physical delivery, saving time and costs while reducing the risk of fraud and document manipulation.

For SMEs looking to start their digitalization journey, digital signatures are a perfect first step. With support from service providers like VIDA, SMEs can easily integrate digital signature solutions into their daily operations, ensuring optimal security, efficiency, and regulatory compliance.

Try 500 Free VIDA Digital Signatures

VIDA offers 500 free digital signatures for SME owners. Businesses like Event Organizers, Wedding Organizers, Coffee Shops, Local Brands, and Tattoo Studios, which interact with clients and vendors, need to be agile in their operations. Avoid complicated administrative tasks to focus on profit-generating operations.

Here are the benefits of digital signatures for SMEs:

1. Faster Client Onboarding and Operational Execution

Digital signatures significantly reduce the time required for contract signing, crucial for maintaining momentum in marketing and advertising-driven industries.

2. Simplifies Multi-party Agreements

In advertising or local brand businesses where multiple parties are involved, digital signatures simplify document management. They also ensure secure and quick processing between parties. For MICE and event organizers, managing documents for various vendors can be streamlined, reducing time and complexity in event preparation.

3. Protects Intellectual Property and Sales Agreements

In industries like art and music, securing intellectual property rights is crucial. Digital signatures offer a legally binding way to manage sales and licensing agreements securely.

Here’s how to get 500 free digital signatures from VIDA:

1. Fill out the form at https://vida.id/id/vidasignforbusinesses
2. Download the VIDA App on Playstore or Appstore.
3. Register using the email provided in the form.
4. Verify your identity to activate your VIDA account.
5. Upgrade your account to VIDA Sign for Business.
6. VIDA’s team will contact you within 7 business days after the upgrade to provide guidance on using VIDA Sign for Business.
7. The 500 free digital signatures will be available in your VIDA Sign for Business account within 14 business days after the upgrade.

Why Choose VIDA Sign for Business?

Besides digital signatures, you’ll also get free access to hundreds of letter templates and a dashboard to manage your departments and work teams. VIDA Sign for Business is the smart companion for your business’s administrative tasks. 

Try the VIDA App now or contact Sales to experience hassle-free document management.