One of the most frequently mentioned documents in the professional world is paklaring. Also known as a work certificate, this document serves as official proof that an employee has worked at a company.
As a certificate of employment, paklaring has various uses, from applying for a new job to claiming benefits from employee insurance programs. Since this document falls under HR department responsibilities, understanding its format, benefits, and requirements is essential for maintaining a professional relationship between the company and employees—even after they resign.
What is a Work Certificate (Paklaring)?
A paklaring is an official document issued by a company to verify that an individual was employed there for a specific period. It typically includes:
- Employee’s name and position
- Employment period
- General performance review
- Reason for termination of employment
Paklaring is crucial as it documents an employee’s work history with a company. HR must ensure that the details accurately reflect the employee’s record.
Example of a Work Certificate (Paklaring)
1. General Work Certificate Example
[COMPANY LETTERHEAD]
WORK CERTIFICATE
Number: [Document Number]
I, the undersigned:
Name: [HR Manager/Supervisor’s Name]
Position: [HR Manager/Supervisor’s Position]
Address: [Company Address]
Hereby certify that:
Name: [Employee’s Name]
Place/Date of Birth: [Employee’s Place & Date of Birth]
Address: [Employee’s Address]
Has been employed at [Company Name] as [Position] from [Start Date] to [End Date]. During their tenure, [Employee’s Name] demonstrated good performance, discipline, and professionalism.
This certificate is issued for legitimate purposes as needed.
[City], [Date]
[HR Manager/Supervisor’s Name]
[Position]
[Signature & Company Stamp]
2. Work Certificate for BPJS (Employee Insurance) Claim
[COMPANY LETTERHEAD]
WORK CERTIFICATE
Number: [Document Number]
I, the undersigned:
Name: [HR Manager/Supervisor’s Name]
Position: [HR Manager/Supervisor’s Position]
Address: [Company Address]
Hereby certify that:
Name: [Employee’s Name]
Place/Date of Birth: [Employee’s Place & Date of Birth]
ID Number: [Employee’s ID Number]
Address: [Employee’s Address]
Has been employed at [Company Name] as [Position] from [Start Date] to [End Date]. During their employment, [Employee’s Name] has completed all duties and responsibilities properly.
This certificate is issued for the purpose of claiming BPJS Employment Benefits (Jaminan Hari Tua – JHT) and is to be used accordingly.
[City], [Date]
Sincerely,
[HR Manager/Supervisor’s Name]
[Signature & Company Stamp]
Benefits of a Work Certificate (Paklaring)
A paklaring provides several advantages for employees:
1. Job Application Support
Most companies require a work certificate as part of their hiring process. It serves as proof of work experience and helps employers assess the applicant’s qualifications.
2. Scholarship or Higher Education Applications
Some scholarship programs or universities require a work certificate to verify an applicant’s professional background.
3. BPJS Employment Benefit Claims
A paklaring is necessary when claiming retirement benefits (JHT) or other BPJS Employment benefits. It acts as proof of an employee’s registered participation in the program during their tenure.
4. Professional Reference
Besides proving work experience, a work certificate can serve as a reference for potential employers to evaluate an employee’s work ethics and reputation.
Requirements for Obtaining a Work Certificate from HR
HR departments should ensure the following conditions before issuing a paklaring:
1. Minimum Work Duration
2. Proper Resignation Process
3. Satisfactory Performance Record
4. Completion of Responsibilities
Why Use a Digital Signature for Work Certificates?
Using digital signatures for work certificates offers significant benefits for both HR and employees:
1. Easy & Contactless Signing
- HR can send the work certificate via email, and employees can digitally sign it remotely.
- This eliminates the need for physical meetings, saving time and effort.
2. Enhanced Document Security
- Digital signatures include an Electronic Certificate that verifies the signer’s identity and the exact signing date.
- Once signed, the document cannot be altered or manipulated.
3. Convenient Access & Storage
- A digitally signed work certificate is stored in digital format, making it easier to send, archive, and retrieve.
VIDA Sign: A Digital Signature Solution for Work Certificates
One of the best platforms for issuing digital documents like work certificates is VIDA Sign. With advanced technology and legal compliance, VIDA Sign helps companies streamline document management efficiently.
Why Choose VIDA Sign?
- Available on both mobile and desktop, allowing users to sign documents anytime, anywhere.
- Enables the use of digital company stamps to enhance document authenticity.
- Convert physical documents into digital format using a smartphone camera.
- Uses encryption technology to protect documents from fraud or forgery.
A work certificate (paklaring) is an essential document that serves as proof of employment and is required for various professional and administrative purposes.
By implementing digital signatures through VIDA Sign, HR departments can simplify issuance, enhance security, and streamline document management, making the process safer, faster, and more efficient.
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