A signature on stamp duty is an important step in providing legal strength to various types of documents. Stamp duty acts as an official validation tool, ensuring that documents are recognized in legal and business transactions.
With digital advancements, signing on stamp duty can now be done electronically using e-stamp duty (e-Meterai). Here’s a complete guide to signing on stamp duty and its benefits for document authentication.
Understanding Stamp Duty Signatures
A stamp duty signature involves placing a signature across a stamp duty to validate a document. In Indonesia, stamp duty is regulated under Law No. 13 of 1985 on Stamp Duty, which establishes its role in strengthening the legal standing of civil agreements.
Typically, stamp duty is required for documents involving agreements valued over IDR 5 million, such as:
- Employment contracts
- Power of attorney
- Declarations and guarantees
- Lease agreements
- High-value financial transaction documents
Apart from physical stamp duty, Indonesia now legally recognizes e-stamp duty (e-Meterai), where the stamp is digitally affixed to electronic documents. Services like VIDA Sign allow documents to be securely signed with an e-stamp duty, making the process safer and more practical.
Guide to Signing on Stamp Duty
Follow these steps to properly affix stamp duty and signatures on documents:
1. Choose the Right Stamp Duty Value
Ensure that you use the correct stamp duty value according to document requirements. In Indonesia, the standard IDR 10,000 stamp duty is used for transactions or agreements valued at IDR 5 million or more.
2. Place the Stamp Duty Correctly
For physical stamp duty, affix it to the designated section of the document, usually on the last page or signature section. Ensure that the stamp is properly attached and not folded.
3. Sign Across the Stamp Duty
The signature must overlap both the stamp duty and the document to ensure that the stamp cannot be reused on another document.
4. Keep the Original Document Safe
After signing, store the original signed document securely for legal and verification purposes.
How to Sign on Stamp Duty
Signing on Physical Stamp Duty
- Prepare the Stamp Duty – Use the IDR 10,000 stamp according to the document’s transaction value.
- Affix the Stamp Duty – Attach it to the designated page of the document.
- Sign Over the Stamp Duty – The signature must cross over the stamp and extend onto the document.
- Store the Original Document – Keep it safe as legal proof.
Signing with E-Stamp Duty Using VIDA Sign
- Sign up or log in to VIDA Sign.
- Upload the PDF document to be signed.
- Select the e-Meterai option under the “Contents” section.
- Digitally sign the document over the e-Meterai.
- Save and download the signed document.
Benefits of Using Stamp Duty Signatures
Using e-stamp duty with digital signatures offers several advantages over traditional physical stamp duty signatures.
1. Enhanced Security
A digital stamp duty signature is encrypted and requires identity verification before signing. Certified digital signatures ensure the authenticity of documents, preventing fraud.
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2. Time and Cost Efficiency
With e-stamp duty, there is no need for printing and physical distribution. VIDA Sign enables signing from any device, including mobile phones and laptops.
3. Guaranteed Legal Compliance
E-stamp duty through VIDA Sign complies with Indonesian regulations, including Law No. 11 of 2008 on Electronic Information and Transactions (UU ITE). Documents signed with e-stamp duty hold the same legal validity as those signed with physical stamp duty.
4. High Accessibility
E-stamp duty allows documents to be signed from anywhere, removing the need for in-person meetings. This is especially useful for urgent transactions or when signers are in different locations.
5. Eco-Friendly Solution
Digital stamp duty signatures reduce paper usage, making document management more sustainable and environmentally friendly.
Secure and Legally Bind Your Documents with VIDA Sign
Understanding how to sign on stamp duty is crucial for ensuring document legality. The shift to digital signatures and e-stamp duty simplifies document management in the digital era.
VIDA Sign offers certified digital signatures and e-stamp duty integration, ensuring document security and authenticity. Certified digital signatures legally replace wet signatures, and their authenticity can be verified through Indonesia’s Ministry of Communication and Informatics (Kominfo) website.
Make your document signing process easier, faster, and legally secure with VIDA Sign. Start using VIDA Sign today.
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