In addition to your CV and portfolio, a job application letter can play a major role in your job search. This letter provides a more personal and human explanation of what’s inside your CV and portfolio.
While your CV and portfolio list achievements and experiences, a well-crafted application letter allows recruiters to get a better sense of your personality. That’s why your job application letter must be personal and engaging.
So, how do you craft a structure that will catch the recruiter’s eye? Let’s break it down!
Why a Job Application Letter Matters
A job application letter is not just a formality. In fact, it’s often the first gateway that determines whether recruiters will continue reading your CV and portfolio. Its key purposes include:
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Officially expressing your interest in a specific position.
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Introducing yourself briefly such as educational background, experiences, and relevant skills.
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Showing professionalism and strong communication skills through writing.
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Acting as a primary filter in the recruitment process.
Even with a strong CV and portfolio, if your application letter lacks authenticity or enthusiasm, your chances may drop significantly.
Structure of an Effective Job Application Letter
Here's a breakdown of how to structure a job application letter that is professional, personal, and compelling:
1. Date and Location
Placed at the top-right corner as the official timestamp of your application.
Example:
Bandung, August 4, 2025
2. Recipient Details
Include the name, title, and company address you’re applying to.
Example:
To:
Mr./Ms. HR Manager
PT Cipta Inovasi Mandiri
Jl. Gatot Subroto No. 45, Jakarta
3. Salutation
Use a formal tone. The standard phrase is:
"With respect," or "Dear Sir/Madam,"
4. Personal Information
Briefly introduce yourself: full name, educational background, place/date of birth.
5. Opening Paragraph
This is your attention-grabber. Mention the position you're applying for and why you're interested. Be concise but clear.
Example:
I am applying for the Marketing Associate position at your company. This role aligns closely with my background in Communication Studies.
6. Body Paragraph (Main Content)
Here’s your elevator pitch. Highlight your strongest qualifications. Share relevant work/internship/organizational experience, notable achievements, and key skills.
Focus on depth, not quantity. Choose 2–3 key points that demonstrate your fit for the role.
Example:
I hold a Bachelor’s degree in Communication from XYZ University. During college, I led the media division in a student organization and interned as a content marketer at a tech startup. I’m proficient in tools like Canva, Meta Business Suite, and Google Analytics.
7. Closing Paragraph
Reaffirm your enthusiasm for the opportunity and thank the recruiter.
Example:
I hope to further discuss my qualifications during an interview. Thank you for your time and consideration.
8. Signature and Name
Close with a signature and your full name. If submitting via email, typing your name is acceptable.
Tips to Write a Standout Application Letter
Now that you understand the structure, here are key tips to make your letter stand out:
1. Be Honest and Authentic
Keep your content truthful and aligned with your CV and portfolio. Recruiters will cross-reference your documents.
2. Be Concise
Avoid long-winded explanations. Use active, direct sentences to keep your message sharp and focused.
3. Tailor Each Letter
Do not reuse one generic letter for multiple jobs. Always customize your letter based on the job description and company culture.
4. Don’t Repeat Your CV
This is not a résumé recap. Use your letter to connect your background to the role and share insights not found in your CV.
5. Use a Clean Format
Stick to professional fonts (Arial or Times New Roman, size 11–12) and clear paragraph spacing.
Use VIDA Sign for Digital Signatures
While not always required, many companies prefer application letters that are signed. Add a legally valid digital signature to show professionalism.
Why choose VIDA?
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Legally recognized in Indonesia (with Electronic Certificate)
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Verified directly against your personal identity
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Tamper-proof and secure
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Convenient, sign from your phone or laptop
VIDA not only enhances the credibility of your application but also streamlines the digital hiring process.
Ready to craft your job-winning application letter? Let VIDA help make your application secure, professional, and future-ready.
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