Scanner apps are incredibly helpful for tasks that involve scanning documents, photos, or QR codes. In document management, scanner apps convert physical documents into digital format for various purposes. Some key benefits of scanning documents include efficient storage and easy access.
Many scanner apps can be downloaded for free on mobile phones, making them as easy to use as taking a photo with your phone’s camera.
Here are 8 scanner apps you can use on your phone, their benefits, and how to secure documents using a scanner app.
8 Scanner Apps
There are various scanner apps available depending on your needs. These apps can be installed on mobile phones for greater flexibility. Here are 8 scanner apps for you:
1. Adobe Scan
Adobe Scan is a document scanner app developed by Adobe. This app allows users to scan various types of documents using their phone’s camera and convert them into PDF files.
One of Adobe Scan’s main advantages is its integration with other Adobe applications, such as Adobe Acrobat and Adobe Fill & Sign, making it easy to edit, sign, and combine documents. Adobe Scan is free to download and use, with additional premium features available through a paid subscription.
2. CamScanner
This scanner app is likely familiar to you. CamScanner is a widely used document scanning app among Android and iOS users. It allows users to convert various physical documents into digital formats such as PDF or JPEG.
CamScanner is also equipped with Optical Character Recognition (OCR) technology, which can recognize text in images and convert it into editable text. Additionally, the app offers various editing features, such as brightness and contrast adjustments and the ability to add watermarks to documents.
3. Microsoft Office Lens
Microsoft Office Lens is a scanner app developed by Microsoft. It is highly beneficial for users who frequently work with Microsoft Office products, as it allows documents to be scanned directly into OneNote, Word, or PowerPoint.
Office Lens also includes OCR capabilities to recognize text in images and convert it into editable text. The app is available for free on both Android and iOS devices.
4. Clear Scan
Clear Scan is a lightweight and fast scanner app for Android devices. It can convert various types of documents and save them as PDF or JPEG files.
Clear Scan also provides features such as automatic document detection and text recognition. Additionally, it supports document storage and sharing through cloud services like Google Drive, OneDrive, and Dropbox, making it easier to access documents from anywhere.
5. Genius Scan
Genius Scan is a scanner app that includes features to enhance the quality of scanned documents, ensuring they are clearly readable. It also offers automatic page detection, correction, and background removal, making the scanning process more efficient. Genius Scan integrates with cloud services like Dropbox, Google Drive, and OneDrive.
6. SwiftScan
SwiftScan is a scanner app that delivers high-quality results. Like other apps, SwiftScan includes OCR features for extracting text from scanned documents. It also offers background removal and automatic color adjustment. The app integrates with Google Drive, Dropbox, OneDrive, and iCloud for easy storage.
7. Smart Doc Scanner
Smart Doc Scanner is a free scanner app that supports OCR in over 40 languages, including Indonesian. With its auto-detect feature, this app automatically recognizes and crops documents without requiring manual adjustments. It also supports various export formats such as PDF, DOCX, and TXT.
8. Magic Scan VIDA
Magic Scan is a scanner app developed by VIDA, a digital identity provider. Magic Scan is a feature within the VIDA Sign application that allows users to convert physical documents into digital formats and immediately sign them digitally.
With Magic Scan, the digital document signing process can be completed within a single app.
Benefits of Using a Scanner App
Using a scanner app like Magic Scan provides several advantages, including:
1. Saves Time and Effort
With a scanner app, you no longer need to visit a photocopy shop or use a physical scanner to scan documents. You can simply use your phone to scan documents anytime and anywhere.
2. Efficient Storage
Scanned documents can be saved in digital format, reducing the need for physical storage space and making document management and retrieval easier.
3. Reduces Paper Usage
Digitalized documents help save paper, which positively impacts the environment and reduces waste.
4. Document Security
Digitally signed documents are protected from forgery or content alterations. A digital signature functions similarly to a fingerprint, serving as a watermark that can be traced back to the document.
How to Scan Documents with Magic Scan VIDA
Documents need to be digitally signed not only for authentication but also for security purposes. For instance, if someone edits a document’s content, a digital signature ensures that any modifications are traceable. It also contains information about who signed the document, when, and where it was signed.
Therefore, a scanner app like Magic Scan is useful not just for converting documents but also for facilitating secure digital signatures. Here’s how to use VIDA Sign:
- Ensure you are registered on the VIDA App.
- On the Dashboard, tap the green camera icon.
- Position your phone’s camera over the physical document you want to sign.
- Choose whether the document will be signed individually or in batches.
- Adjust the document’s position to ensure it is fully captured, then let the system scan it automatically.
- Once the scan is saved, you will be directed to the signature page.
- Select a signing method – Digital Sign (certified digital signature) or e-Sign (basic electronic signature).
There are many scanner apps available to suit different needs. Magic Scan VIDA is designed specifically to convert physical documents into digital ones so they can be signed digitally in a secure and convenient way. This technology protects documents from forgery and theft.
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