The new year often serves as a time for many people to set new resolutions. For professionals, especially those dealing with numerous tasks and documents, new year's resolutions can be key to enhancing efficiency, convenience, and security in their work. Here are 10 resolutions that can help achieve these goals, with one solution like e-stamps!
1. Document Digitization
The first important resolution is to convert physical documents into digital format. Nowadays, many work processes are shifted online, including transitioning from physical to digital documents. Digital documents are easier to access, edit, and share among teams. This process not only saves document storage space but also simplifies document management.
2. Implementation of Electronic Signatures
The second resolution is to use electronic signatures to save time and effort in completing transactions and contracts. With VIDA Sign, users can electronically sign documents with the same security and validity as conventional signatures. As a result, employees don't have to physically meet just to sign documents. In addition to signatures, the use of physical stamps can also be shifted to e-stamps.
3. Automating Administrative Processes
The third resolution is to automate as many administrative processes as possible. With automated workflow processes, tasks such as filling out forms, scheduling meetings, or sending notifications do not need to take up working time. Thus, employees can focus more on more important tasks.
4. Improving Data Security
Data security is a top priority in today's digital environment. While digitization opens up vast amounts of information, it also has the potential to expand opportunities for data theft. By strengthening data security using platforms or software that comply with appropriate standards, users can ensure that sensitive information remains safe and protected from cyber threats.
5. Better Access Management
Next, still related to data security, is better-organized document access management. For example, determine who is allowed to access signed documents. With VIDA Sign, employees can control who has access to signed documents. This effort minimizes the risk of unauthorized access.
6. Regular Data Backups
There is nothing more frightening than losing important data due to damage or attack. One equally important work resolution is to regularly back up data using cloud storage services. This method also makes it easier to access documents for digital signing and e-stamp placement.
7. Optimizing Software Usage
Underutilized software can hinder productivity. Don't forget to maximize existing software that fits the type of work. For example, use e-stamps from VIDA Sign to facilitate document management. Other examples include using Point of Sales (POS) software, accounting software, or Customer Relationship Management (CRM) software.
8. Routine Evaluation and Process Improvement
Occasionally, it's also important to review overall work processes. For example, which processes need to be changed because they hinder work, or which processes can be improved because they successfully increase efficiency.
9. Data Security Knowledge
Data security knowledge is key to preventing data security breaches. This resolution means providing regular training to staff on data security practices, including the safe and efficient use of e-stamps and VIDA Sign.
10. Maintaining an Organized Work Environment
Finally, this new year's resolution includes efforts to keep the work environment orderly and organized. By using e-stamps to manage digital documents and VIDA Sign to manage transactions and contracts, users can ensure quick and easy access to all necessary information.
Conclusion:
By implementing these ten new year's resolutions, it can certainly help improve efficiency, convenience, and security in work. By using technological solutions like e-stamps and VIDA Sign, users can automate many administrative tasks, enhance data security, and ensure that work runs smoothly.
