In today's digital era, businesses need to find ways to simplify their operations. One way involves simplifying the document-signing process. Digital solutions such as digital signatures can significantly optimize and accelerate business processes. What used to take hours, days or even weeks can now be completed in just a few hours.
Check out other benefits you can get when your business switches to digital signatures
Why Businesses Should Switch to Digital Signatures
Aside from being faster and easier than physical, or ‘wet’, signatures, there are many other reasons for using digital signatures:
1. Legally Recognized Worldwide
Digital signatures are legally binding, as they identify the signatory and track any changes to the signature to maintain the authenticity of the document. The following is a list of countries where digital signatures are legally recognized:
- Australia — Electronic Transactions Act (2000–2003, depending on region)
- Canada — Uniform Electronic Commerce Act (UECA)
- China — Electronic Signature Law of the People's Republic of China
- Europe — EU Directive for Electronic Signatures (1999/93/EC); EU VAT Directive
- New Zealand — Electronic Transactions Act 2002
- South Africa — Electronic Communications and Transactions Act, 2002
- UK — Electronic Communications Act 2000 (chapter 7)
- US — Electronic Signature in Global and National Commerce Act (ESIGN)
- Indonesia — Article 11 of Law Number 11 of 2008 concerning Information and Electronic Transactions or UU ITE
2. Can Be Used On Mobile
In this digital era, transactions can be easily made using a smartphone. Documents can be digitally signed without the need to print and scan documents. Digital signing on mobile phone applications is guaranteed secure thanks to biometric verification and digital-identity validation.
3. Environmentally friendly
Reducing the use of printer paper and ink not only means savings on your operational costs, but is also more environmentally friendly and minimizes the occurrence of errors in document archiving.
4. Faster Signing Time
With the ease of accessing digital signatures on mobile devices as mentioned above, document-signing with digital signatures is faster than using paper-based physical signatures.
5. More Efficient Storage Time
With digital signing, your documents will be automatically stored in the Cloud or on the device you are using. You can also send documents via e-mail, so that time is used more efficiently. In addition, this minimizes the potential for errors or data loss.
6. More Enjoyable Experience
Based on the results of a survey on softwareadvice.com, 77% of people who used digital signatures more than three times in the last year stated that they are comfortable using digital signatures. Consider switching to digital signatures to give your customers the same comfortable and pleasant transaction experience.
7. Very Safe
Digital signatures are protected by Secure Sockets Layer (SSL), which ensures that all data transmitted between the web server and the browser is maintained in integrity and confidentiality.
Advantages of Digital Signatures
Following are the advantages of digital signatures for your business:
1. Save Time and Cost
With digital signatures, you can streamline the process of signing documents. There’s no need to print out all the documents first and then travel long distances if the other party is out of the office.
2. Optimize Employee Onboarding
Digital signatures on employment contracts and offering letters make the employee onboarding process easier and quicker.
3. Optimize Contract Management
Digital signatures can reduce the risk of errors and the need for retyping, thereby speeding up the contract management process. This can increase employee productivity for the better.
4. Easy Access
Paper-based signatures require both parties to match schedules and arrange face-to-face meetings. Digital signatures allow businesses across industries to sign documents anytime and anywhere. More effective operational processes help you improve your business services.
VIDA Sign for Your Business
Digital signatures issued by VIDA Sign have the same legal and binding force as wet signatures that apply to physical documents, using digital certificates as a means of signing digital documents. In addition, VIDA digital signatures are recognized in more than 40 countries.
The use of VIDA Sign digital signatures is regulated in Law 11/2018 and strengthened by PP 71/2019 concerning Electronic Systems and Transactions. All electronic documents and transactions must be signed with a digital certificate issued by the PSrE.
VIDA also collaborates with several well-known global companies such as Adobe Sign, DocuSign, and emSigner to provide digital certificates that can be used to perform digital signatures on the platform.