Scanning a document is not the same as taking a photo of it. Many administrative tasks require converting physical documents into digital ones, and simply snapping a photo often results in suboptimal quality. Issues like uneven lighting, shadows, and angle distortion can affect the readability and clarity of the document. Plus, the process is time-consuming and often requires extra editing to improve the photo quality.
With a digital document scanner, all these problems can be solved. Documents can be scanned directly into high-quality digital formats. The process is fast, the result is clean and clear, and the document is ready to be archived or shared digitally.
What Are the Benefits of Document Scanning?
1. Protects Documents from Physical Damage
Physical documents are vulnerable to damage, loss, or ending up in the wrong hands. Scanning provides a safer solution by turning physical documents into digital files, minimizing those risks.
2. Easy Access Anytime, Anywhere
Once scanned and stored digitally, documents become much easier to access anytime and anywhere as long as your device is connected to the internet.
3. Saves Storage Space
Physical documents require large storage areas, especially for companies or institutions with high document volumes. Scanning reduces the need for physical storage and replaces it with larger, virtually unlimited digital storage.
4. Saves Time and Effort
Combining document scanning with digital signatures allows documents to be fully processed digitally from start to finish. There’s no need to print, sign by hand, and then scan again to send via email. This way, the entire document process can be completed in minutes with minimal effort.
5. Boosts Productivity
Document scanning reduces the time needed to archive, search, and manage documents—everything can be done on a single device. This enables employees to move on to other tasks more efficiently.
Introducing Magic Scan by VIDA Sign
VIDA Sign introduces a powerful new feature to meet the need for document processing that’s Secure, Simple, and Legal. Use Magic Scan to scan documents, sign them, and send them.
1. Bulk Scan up to 15 Documents
Magic Scan allows users to scan up to 15 documents in a single process. This feature is highly useful for users handling large volumes of documents, such as business contracts, forms, or important archives.
2. Auto Document Detection
Magic Scan’s auto-detection technology accurately identifies the document area without needing manual adjustments. The system automatically detects document borders and aligns them to ensure neat and clear scan results.
3. Auto Crop and Adjust
Magic Scan includes auto-crop and adjust features, automatically trimming unnecessary parts and enhancing contrast, lighting, and text sharpness to improve readability.
Here’s How to Use Magic Scan:
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Make sure you're registered on the VIDA Sign app.
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On the dashboard, click the green camera button.
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Point your phone’s camera at the physical document you want to sign.
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Choose whether to sign documents individually or in a group (bulk) of up to 15 documents.
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Position your phone so the document is fully visible. Use Auto Detect Document, and the system will scan it. Use Auto Crop & Adjust to tidy up the scan.
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Once the document is saved, you’ll be directed to the signature page.
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Choose either Digital Sign or e-Sign for signing.
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Select Delete to remove the document or Edit if you want to make changes before signing.
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Click Upload once the document is ready for signing.
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Add your signature, e-Stamp (e-Meterai), and any required fields.
Check out the full tutorial here!
The integration of document scanning and digital signatures brings many advantages, from improved security and accessibility to increased productivity. This is especially relevant today, as many companies implement Work From Home (WFH) policies, where employees can’t always meet in person at the office.
Let’s simplify your document workflow with the VIDA App!
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