Physical documents that need to be converted into digital format? It's not the era of taking photos anymore! Use document scanning instead! What? Hassle because you have to scan with a printer? That's even more outdated!
Document scanning is different from photographing documents. Various administrative needs require the conversion of physical documents into digital documents, so taking photos of physical documents to convert them into digital ones often results in bad quality. Issues like uneven lighting, shadows, and angle distortion can affect the quality and readability of documents. Additionally, this process takes time and often requires additional editing to improve photo quality.
With digital document scanners, all these problems can be overcome. Documents can be scanned directly into digital format with much better quality. The process is quick, the scan results are clean, clear, and ready to be archived or shared in digital format.
What are the advantages of document scanning?
- Document Security from Physical Damage
Physical documents are vulnerable to various risks such as damage, loss, or falling into unauthorized hands. Document scanning provides a secure solution by converting physical documents into digital documents that are safe from these risks.
- Easy Access Anytime, Anywhere
Since they have been scanned and stored digitally, documents become very easy to access anytime and anywhere as long as the device is connected to the internet.
- Space Saving
Physical documents are synonymous with large storage space, especially for companies or institutions with a large number of documents. Document scanning reduces the need for physical storage space and replaces it with larger and unlimited digital storage space.
- Time and Energy Efficiency
Combining document scanning with digital signatures allows documents to be processed digitally from start to finish. This means no more printing, wet signatures, and then rescanning the documents to be sent via email. Thus, document processing can be completed in minutes without draining energy.
- More Productive Work
Document scanning can reduce the time needed to archive, search, and manage documents because all these processes can be done on one device. Therefore, employees can move on to other tasks more quickly.
Introducing the Magic Scan Feature from the VIDA App
The VIDA App, which is a transformation of VIDA Sign, has a new flagship feature as an answer to the need for faster, seamless, and secure document processing. Get rid of other document scanning apps and use Magic Scan from the VIDA App for document scanning, document signing, and document delivery. Here's how to use Magic Scan:
- Make sure you are registered in the VIDA App
- On the Dashboard, click on the green camera icon
- Point your phone's camera at the physical document to be signed
- You can choose whether the document is signed individually or in a group (batch)
- Adjust the position so that the document is captured perfectly, then the system will scan the document
- After the document is saved, you will be directed to the signature page
- Choose Digital Sign or e-Sign
- Select "Delete" if you want to delete the document or "Edit" to edit the document before signing
- Select "Upload" if the document is ready to be signed
- Add a signature, e-Stamp, and any necessary data to the document
The integration of document scanning and digital signatures provides various benefits, from increased security, accessibility, to productivity. Moreover, many companies currently implement Work from Home (WFH) policies, where employees cannot always meet in the office. Therefore, document scanning with digital signatures is not just an option but a necessity. Let's use the VIDA App for easier document matters!
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