The advancement of Information and Communication Technology (ICT) continues to transform the way we communicate, work, and manage businesses. Digital transformation has accelerated, bringing new business solutions, particularly in document verification and authentication.
One of these innovations is the online signature, which utilizes internet-based encryption and digital security technology to ensure that documents are securely and legally signed.
But what exactly is an online signature, and what are its benefits? Let’s explore further.
Understanding Online Signatures
An online signature is a digital signature that is created and stored electronically. Users can sign documents from any internet-connected device without the need for in-person meetings. This process secures documents through encryption and identity verification, ensuring authenticity and integrity.
According to VIDA’s White Paper, document and signature fraud are major concerns in Indonesia:
- 69% of fraud cases involve financial documents
- 55% of fraud cases involve legal documents
- 67% of fraud cases involve contract falsification
This highlights the urgent need for businesses to adopt online signatures with multi-factor authentication (MFA) and digital certificates to prevent digital fraud.
Benefits of Online Signatures
Online signatures are not just a technological advancement—they provide a solution to various business challenges, particularly in document management.
Here are the key benefits of integrating online signatures into business operations:
1. Enhanced Security
As businesses move toward digital operations, the risk of signature forgery is increasing. For instance, in multi-finance sectors, fraudsters can forge signatures to illegally obtain loans.
Using online signatures with built-in security features, such as VIDA Sign, ensures that every signature is legitimate and fraud-proof.
Each digital signature is protected with advanced encryption technology, preventing unauthorized access to documents.
2. Accessibility and Efficiency
One of the biggest advantages of online signatures is their ease of use. Documents can be signed from anywhere, using any internet-connected device—eliminating location constraints.
By removing traditional steps like printing, signing, scanning, and courier delivery, online signatures streamline workflows and reduce operational costs.
3. Eco-Friendly Solution
Online signatures not only enhance security and efficiency but also contribute to environmental sustainability. As companies focus more on eco-friendly initiatives, using digital signatures helps reduce paper waste and minimize resource consumption.
Since document signing and storage are fully digital, there is significantly less paper usage.
Moreover, this transition does not require major infrastructure changes—it only involves adopting an online signature platform, such as VIDA Sign.
4. Legally Recognized
In Indonesia, online signatures are legally binding under:
- Law No. 11 of 2008 on Electronic Information and Transactions (UU ITE), which recognizes digital signatures issued by accredited Certificate Authorities (CA) as legally valid.
- Government Regulations, which state that legally compliant electronic signatures hold the same validity as handwritten (wet) signatures, provided their authenticity and integrity can be verified.
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Online Signatures with VIDA
VIDA Sign is a secure and user-friendly platform that allows individuals and businesses to sign documents digitally. Accessible from mobile and desktop devices, VIDA Sign simplifies the signing process while ensuring security and efficiency.
New to online signatures? Here’s how you can easily, securely, and legally sign documents with VIDA:
- Sign up at VIDA Sign.
- Click “Create Envelope”.
- Choose between two signature types:
- e-Sign (suitable for general documents, does not require identity verification).
- Digital Sign (recommended for important documents, requires identity verification via national ID (KTP) and biometrics).
- To use e-Sign, simply upload the document and apply your signature.
- To use Digital Sign, complete the identity verification process to obtain a digital certificate.
- If you don’t have a digital certificate, go to “Personal Profile” → “Get My Certificate Now”, then select “Verify for Digital Signatures”.
- Complete the verification steps, including email, phone number, KTP, and biometric facial recognition.
Strengthen Business Security with VIDA Sign
Online signatures have eliminated the challenges of traditional document signing by introducing higher security and efficiency. Users can now sign and manage documents faster, while also ensuring they are fraud-resistant and legally binding.
With platforms like VIDA Sign, signing documents has become simpler, more secure, and legally valid, whether for individuals or businesses.
In today’s digital era, adopting online signatures is a strategic step to ensure trust and compliance in every transaction.
Switch to VIDA Sign today for a more secure and seamless signing experience.
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